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How to accomplish Screen Capture using the Windows PrintScrn, and Office Clipboard utilities available in Windows XP. (See the note at the end for Windows users without Windows XP).
You may have seen training manuals which had pictures that were captured from the screen, and used to illustrate required steps. We'll show you how to accomplish the same results, using these two Microsoft Windows utilities.
You can capture everything shown on your computer screen by simply pressing the PrintScrn key, or capture the contents of any active window by pressing ALT+PrintScrn. Here's how to see this in action.
Open Microsoft Word, and size the window so that it is not maximized, making sure you can see some of the desktop around the window containing Word. From Word, select Edit/Office Clipboard. Find and press the PrintScrn key on your keyboard. You should see a thumbnail image on the Office Clipboard, now click on it. That thumbnail is a Screen Capture of the entire desktop, and should now be pasted into your Word document. Next, open any other window, and while it is selected (active), press ALT+PrintScrn. Switch to the Word window, and click the new thumbnail image. The content of that thumbnail is the content of that active window, and should now be pasted into your Word document. To recap, PrintScrn captures the contents of the entire desktop, and ALT+PrintScrn captures the contents of the active window.
You can also use copy, or cut from any program that supports those commands, and paste (or paste special) into Word, Excel, PowerPoint, Access, or Outlook. The paste (or paste special) is supported in many other programs too, and not limited to Microsoft products.
This is a simple way to capture, and print the contents of a folder, directory, subdirectory, or Music CD. Grab an icon, or other graphic image from the screen. Or, send a series of steps to a friend showing configuration settings for a router, Wi-Fi, or email client
Note: Windows XP introduced the Office Clipboard, which supersedes the Windows Clipboard. These same examples will work in non-XP environments, but the Windows Clipboard only stores one image, whereas the Office Clipboard can store up to 24. And, the Windows Clipboard is not visible, or accessible from the toolbar like the Office Clipboard. All these commands will store an image to the Windows Clipboard: PrintScrn, ALT+PrintScrn, Cut (CTRL+X) or copy (CTRL+C). Then you can paste (CTRL+V) into your desired destination, i.e. Word, PowerPoint, Excel, etc.
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